NEW YORKPhysicalHealthcareHealthcareTheftBusiness Associate (HIPAA)Customer Data InvolvedHealth (basic)Identity (basic)MediumResolved

ASPEN DENTAL MANAGEMENT, INC.

bd_bbf817ca7243e852 · schema v1 · pii pii-v1

Severity

Medium

Discovered

—

Filed

May 21, 2021

To disclose

—

Affected

9,620

Linked

3 filings

Confidence

97%

Full breach record for ASPEN DENTAL MANAGEMENT, INC. →4 incidents on file

Aspen Dental Management LLC (NY, Business Associate) reported to HHS on 2021-05-21 a Theft affecting 9,620 individuals. A hard drive containing PHI — including names, dental x-ray images, and medical record numbers — was stolen from its office. The CE notified HHS, affected individuals, and media, provided substitute notice, offered complimentary credit monitoring, and implemented additional administrative and technical safeguards. Breached information located on Laptop.

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HIPAA clock✓ HHS notified

⚠ no discovery dateNo discovery date was extracted, so no notification clock can be evaluated.

⚠ No discovery dateThe OCR public portal omits the discovery date, so the 60-day notification clock cannot be evaluated from this source — only that the filing was submitted.

Incident timeline — partial

? — ?

Breach window unknown

May 21, 2021

Filed

—

Corroborated · see linked filings

Compliance clocks stay unassessable until a regulatory filing lands. Dashed segments fill in automatically when corroboration arrives.

This filing is one of 3 about the same incident.View merged incident

Linked disclosures

Why this link?

Regulatory filings (2) · sorted by filing gap

Montana State AGbd_66709f9ee363bfee2021-05-21Verified
Oregon State AGbd_7383757324e613862021-05-21Verified

Name: ASPEN DENTAL MANAGEMENT, INC.
norm: aspen dental management
Domain: aspendental.com

Name: ASPEN DENTAL MANAGEMENT, INC.
norm: aspen dental management
Domain: aspendental.com
Industry: Healthcaresource default

Discovered: Not extracted — the OCR public portal omits it
Materiality determined: —
Notification sent: —
Affected individuals: 9,620nationwide
Data types: Health (basic)Identity (basic)
HHS breach type: Theft
Where the data lived: Laptop
Covered-entity type: Business associate
Attack vector: Unauthorized Access
MITRE ATT&CK: T1052 Exfiltration Over Physical Medium
Threat actor: External
Regulator citations: HHS OCR notification filed 2021-05-21

During the incident: Notified HHS, affected individuals, and the media
Provided substitute notice
Provided complimentary credit monitoring services to affected individuals
Implemented additional administrative and technical safeguards
Changes made: Additional administrative safeguards implemented
Additional technical safeguards implemented
Source: Quoted from the filing itself, not independently verified.

Compliance flags: HHS notified
Discovery-date grounding: no discovery dateNo discovery date was extracted, so no notification clock can be evaluated.
Clock breakdown: Statute Window Elapsed Threshold Status
HIPAA
Discovered: not extracted
→ Notified: not extracted
— regulatory submission HHS notified

Statute	Window	Elapsed	Threshold	Status
HIPAA	Discovered: not extracted → Notified: not extracted	—	regulatory submission	HHS notified

Status: No extraction artifact recorded for this disclosure.

Filing propagation · 3 filings · 3 states

View merged incident ↗

Montana State AGMay 21 · first

Oregon State AGMay 21 · first

HHS OCRMay 21 · first · this page

Evidence ladder

Leak-site claim

Attacker assertion only. Establishes: claim date, group, alleged victim.

Press / market report

Unlocks: incident narrative, operational impact. Still no compliance clock.

State AG / regulator filingThis record

Unlocks: discovery date, data types, affected count, compliance clock.

SEC 8-K / victim statement

Unlocks: materiality, stated response, full audit trail. Ceiling removed.

Source URL: https://ocrportal.hhs.gov/ocr/breach/breach_report.jsf
DisclosureLens renders the full SEC/HHS filing inline below from the originating regulator’s public record (§4.5 fair report privilege).
Filed at: May 21, 2021
Raw hash: d8f457c04b80eee07fbda920f7e4a6515e4597c1512110d2f24eebb2f180c405

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Linked disclosures

Regulatory filings (2) · sorted by filing gap

Reporting entityASPEN DENTAL MANAGEMENT, INC.

Victim entityASPEN DENTAL MANAGEMENT, INC.

IncidentUnauthorized Access

Stated responseNotified HHS, affected individuals, and the media

ComplianceHHS notified

Extraction provenanceno artifact recorded

Source provenanceocrportal.hhs.gov

Source filing