TENNESSEEAccidentalHealthcareGovernmentHealthcareError OtherCustomer Data InvolvedHealth (basic)Identity (basic)Government IDHighResolved

Metropolitan Government of Nashville and Davidson County

bd_d39df2761d856084 · schema v1 · pii pii-v1

Severity

High

Discovered

Jul 18, 2014

Filed

Aug 29, 2014

To disclose

6 weeks

Affected

1,717

Confidence

95%

Full breach record for Metropolitan Government of Nashville and Davidson County →

Metropolitan Government of Nashville and Davidson County Public Health Department reported to HHS on 2014-08-29 a breach (type: Other) affecting 1,717 individuals. On July 18, 2014, during relocation of the Children's Special Services Clinic, two metal filing units containing paper index cards were inadvertently tipped over. Index cards exposed full names, addresses, dates of birth, SSNs, and diagnosis codes. Breached information located on Other (paper index cards). CE offered credit monitoring; eliminated index card system and retrained staff. OCR obtained corrective action assurances.

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HIPAA clock✓ HHS report on time6 weeks discovery → filing

⚠ occurrence dateThe stored discovery date equals the breach OCCURRENCE date. Detection is normally later, so this OVERSTATES the delay — a 'late' verdict here may not be real.

Incident timeline

discovery → filing · 6 weeks / 42 days

Jul 18, 2014

Begins

Jul 18, 2014

Discovered

Aug 29, 2014

Filed

vs. sector median

7 wks faster

Tracked as a single-filing incident — the only disclosure on record for this event so far.Confirmed1,717 affectedView incident

Name: Metropolitan Government of Nashville and Davidson County
norm: metropolitan government of nashville and davidson county
Industry: Insurance — Health

Name: Metropolitan Government of Nashville and Davidson County
norm: metropolitan government of nashville and davidson county
Industry: Insurance — Health
Industry: Healthcaresource defaultGovernmentllm

Discovered: Jul 18, 2014
Breach occurred: Jul 18, 2014
Undetected for: 0 daysoccurrence → discovery
Materiality determined: —
Notification sent: —
Affected individuals: 1,717nationwide
Data types: Health (basic)Identity (basic)Government ID
HHS breach type: Other
Where the data lived: Other
Covered-entity type: Health plan
Attack vector: Unknown
Threat actor: Internal
Regulator citations: OCR obtained assurances that the CE implemented corrective actions

During the incident: Investigated the incident
Interviewed all relevant staff and contractor employees
Reviewed surveillance recordings
Provided breach notification to HHS, affected individuals, and media
Placed conspicuous notice on website
Offered credit monitoring and identity theft protection to all affected individuals
Changes made: Eliminated the index card system
Re-evaluated process on retention and use of paper records
Created and implemented additional HIPAA policies and procedures
Retrained staff
Source: Quoted from the filing itself, not independently verified.

Time to disclose: 6 weeks(42 days from discovery to filing)
Compliance flags: HHS report on timeHHS notified
Discovery-date grounding: occurrence dateThe stored discovery date equals the breach OCCURRENCE date. Detection is normally later, so this OVERSTATES the delay — a 'late' verdict here may not be real.
Clock breakdown: Statute Window Elapsed Threshold Status
HIPAA
Discovered: Jul 18, 2014
→ Notified: not extracted
— 60 days HHS report on time
HIPAA
Discovered: Jul 18, 2014
→ Notified: not extracted
— regulatory submission HHS notified

Statute	Window	Elapsed	Threshold	Status
HIPAA	Discovered: Jul 18, 2014 → Notified: not extracted	—	60 days	HHS report on time
HIPAA	Discovered: Jul 18, 2014 → Notified: not extracted	—	regulatory submission	HHS notified

Status: No extraction artifact recorded for this disclosure.

Evidence ladder

Leak-site claim

Attacker assertion only. Establishes: claim date, group, alleged victim.

Press / market report

Unlocks: incident narrative, operational impact. Still no compliance clock.

State AG / regulator filingThis record

Unlocks: discovery date, data types, affected count, compliance clock.

SEC 8-K / victim statement

Unlocks: materiality, stated response, full audit trail. Ceiling removed.

Source URL: https://ocrportal.hhs.gov/ocr/breach/breach_report.jsf
DisclosureLens renders the full SEC/HHS filing inline below from the originating regulator’s public record (§4.5 fair report privilege).
Filed at: Aug 29, 2014
Raw hash: 7615347801f34c2754716197ea15ecb11a4c3a02d1af8670294ee7c3367b2fe3

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Reporting entityMetropolitan Government of Nashville and Davidson County

Victim entityMetropolitan Government of Nashville and Davidson County

Incidentdiscovered Jul 18, 2014

Stated responseInvestigated the incident

ComplianceHHS report on time

Extraction provenanceno artifact recorded

Source provenanceocrportal.hhs.gov

Source filing