TEXASAccidentalHealthcareHealthcareMisdeliveryCustomer Data InvolvedHealth (basic)Identity (basic)MediumResolved

UT Physicians

bd_d2cbeb97ac82733f · schema v1 · pii pii-v1

Severity

Medium

Discovered

May 7, 2018

Filed

May 18, 2018

To disclose

11 days

Affected

2,793

Confidence

98%

Full breach record for UT Physicians →2 incidents on file

UT Physicians (University of Texas Physicians), a Healthcare Provider in TX, reported to HHS OCR on 2018-05-18 an Unauthorized Access/Disclosure affecting 2,793 individuals. On May 7, 2018, a workforce member inadvertently inserted multiple patient email addresses into the 'To' field instead of 'BCC', exposing patient email addresses to other patients. Breached information was located in Email. The CE implemented technical safeguards, retrained staff, and notified affected individuals and the media. OCR obtained corrective action assurances.

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HIPAA clock✓ HHS report on time11 days discovery → filing

⚠ occurrence dateThe stored discovery date equals the breach OCCURRENCE date. Detection is normally later, so this OVERSTATES the delay — a 'late' verdict here may not be real.

Incident timeline

discovery → filing · 11 days

May 7, 2018

Begins

May 7, 2018

Discovered

May 18, 2018

Filed

vs. sector median

7 wks faster

Tracked as a single-filing incident — the only disclosure on record for this event so far.Confirmed2,793 affectedView incident

Name: UT Physicians
norm: ut physicians
Industry: Health Care Services

Name: UT Physicians
norm: ut physicians
Industry: Health Care Services
Industry: Healthcaresource default

Discovered: May 7, 2018
Breach occurred: May 7, 2018
Undetected for: 0 daysoccurrence → discovery
Materiality determined: —
Notification sent: —
Affected individuals: 2,793nationwide
Data types: Health (basic)Identity (basic)
HHS breach type: Unauthorized access or disclosure
Where the data lived: Email
Covered-entity type: Healthcare provider
Attack vector: Unauthorized Access
Threat actor: Internal
Regulator citations: OCR obtained assurances that the CE implemented the corrective actions listed.
Initial access: insider_action

During the incident: Implemented technical safeguards to prevent similar email disclosure situations
Retrained workforce members on proper use of email when communicating with patients
Notified affected individuals
Notified the media
Changes made: Technical safeguards implemented to prevent BCC/TO field misuse
Workforce retraining on email privacy best practices
Source: Quoted from the filing itself, not independently verified.

Time to disclose: 11 days(11 days from discovery to filing)
Compliance flags: HHS report on timeHHS notified
Discovery-date grounding: occurrence dateThe stored discovery date equals the breach OCCURRENCE date. Detection is normally later, so this OVERSTATES the delay — a 'late' verdict here may not be real.
Clock breakdown: Statute Window Elapsed Threshold Status
HIPAA
Discovered: May 7, 2018
→ Notified: not extracted
— 60 days HHS report on time
HIPAA
Discovered: May 7, 2018
→ Notified: not extracted
— regulatory submission HHS notified

Statute	Window	Elapsed	Threshold	Status
HIPAA	Discovered: May 7, 2018 → Notified: not extracted	—	60 days	HHS report on time
HIPAA	Discovered: May 7, 2018 → Notified: not extracted	—	regulatory submission	HHS notified

Status: No extraction artifact recorded for this disclosure.

Evidence ladder

Leak-site claim

Attacker assertion only. Establishes: claim date, group, alleged victim.

Press / market report

Unlocks: incident narrative, operational impact. Still no compliance clock.

State AG / regulator filingThis record

Unlocks: discovery date, data types, affected count, compliance clock.

SEC 8-K / victim statement

Unlocks: materiality, stated response, full audit trail. Ceiling removed.

Source URL: https://ocrportal.hhs.gov/ocr/breach/breach_report.jsf
DisclosureLens renders the full SEC/HHS filing inline below from the originating regulator’s public record (§4.5 fair report privilege).
Filed at: May 18, 2018
Raw hash: c7b40227050be9205902e08a3a56b231f1b1524e1167c4f71fb96edd0d964ee1

AI-assisted summary above. The structured extract on this page was generated from the document below. Inspect the source to verify or correct any field.

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Reporting entityUT Physicians

Victim entityUT Physicians

Incidentdiscovered May 7, 2018

Stated responseImplemented technical safeguards to prevent similar email disclosure situations

ComplianceHHS report on time

Extraction provenanceno artifact recorded

Source provenanceocrportal.hhs.gov

Source filing