MASSACHUSETTSPhysicalHealthcareHealthcareLossCustomer Data InvolvedHealth (basic)Identity (basic)MediumResolved

Charles River Medical Associates, pc

bd_923e50e03ce70218 · schema v1 · pii pii-v1

Severity

Medium

Discovered

Nov 1, 2017

Filed

Jan 8, 2018

To disclose

10 weeks

Affected

9,387

Confidence

96%

Full breach record for Charles River Medical Associates, pc →2 incidents on file

In November 2017, Charles River Medical Associates, PC (MA) discovered that an unencrypted portable hard drive storing monthly backups of bone density studies was missing from the bone density testing workstation. The loss affected 9,387 individuals. PHI involved included patients' names, dates of birth, patient identification numbers, and radiology images. The CE notified HHS, affected individuals, and the media. OCR reviewed policies and procedures and obtained assurances that corrective actions — including workforce retraining, sanctions, and a device audit — were implemented. Breach reported to HHS on 2018-01-08.

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HIPAA clock✓ HHS notified10 weeks discovery → filing

⚠ occurrence dateThe stored discovery date equals the breach OCCURRENCE date. Detection is normally later, so this OVERSTATES the delay — a 'late' verdict here may not be real.

Incident timeline

discovery → filing · 10 weeks / 68 days

Nov 1, 2017

Begins

Nov 1, 2017

Discovered

Jan 8, 2018

Filed

vs. sector median

2 wks faster

Tracked as a single-filing incident — the only disclosure on record for this event so far.Confirmed9,387 affectedView incident

Name: Charles River Medical Associates, pc
norm: charles river medical associates
Industry: Health Care Services

Name: Charles River Medical Associates, pc
norm: charles river medical associates
Industry: Health Care Services
Industry: Healthcaresource default

Discovered: Nov 1, 2017
Breach occurred: Nov 1, 2017
Undetected for: 0 daysoccurrence → discovery
Materiality determined: —
Notification sent: —
Affected individuals: 9,387nationwide
Data types: Health (basic)Identity (basic)
HHS breach type: Loss
Where the data lived: Portable electronic device
Covered-entity type: Healthcare provider
Attack vector: Unauthorized Access
MITRE ATT&CK: T1052 Exfiltration Over Physical Medium
Regulator citations: OCR reviewed CE's policies and procedures and obtained assurances that corrective actions were implemented.

During the incident: Applied appropriate sanctions to workforce.
Retrained workforce.
Conducted audit of hardware containing electronic PHI.
Replaced two additional portable devices not in compliance with policies.
Provided breach notification to HHS, affected individuals, and the media.
Changes made: Encryption enforcement on portable storage devices.
Audit of all hardware containing ePHI.
Replacement of non-compliant portable devices.
Source: Quoted from the filing itself, not independently verified.

Time to disclose: 10 weeks(68 days from discovery to filing)
Compliance flags: HHS notified
Discovery-date grounding: occurrence dateThe stored discovery date equals the breach OCCURRENCE date. Detection is normally later, so this OVERSTATES the delay — a 'late' verdict here may not be real.
Clock breakdown: Statute Window Elapsed Threshold Status
HIPAA
Discovered: Nov 1, 2017
→ Notified: not extracted
— regulatory submission HHS notified

Statute	Window	Elapsed	Threshold	Status
HIPAA	Discovered: Nov 1, 2017 → Notified: not extracted	—	regulatory submission	HHS notified

Status: No extraction artifact recorded for this disclosure.

Evidence ladder

Leak-site claim

Attacker assertion only. Establishes: claim date, group, alleged victim.

Press / market report

Unlocks: incident narrative, operational impact. Still no compliance clock.

State AG / regulator filingThis record

Unlocks: discovery date, data types, affected count, compliance clock.

SEC 8-K / victim statement

Unlocks: materiality, stated response, full audit trail. Ceiling removed.

Source URL: https://ocrportal.hhs.gov/ocr/breach/breach_report.jsf
DisclosureLens renders the full SEC/HHS filing inline below from the originating regulator’s public record (§4.5 fair report privilege).
Filed at: Jan 8, 2018
Raw hash: 1bb8e24bdeb0c73387337aed8cc54423fd2e47d059643545773a6ce9296876ff

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Reporting entityCharles River Medical Associates, pc

Victim entityCharles River Medical Associates, pc

Incidentdiscovered Nov 1, 2017

Stated responseApplied appropriate sanctions to workforce.

ComplianceHHS notified

Extraction provenanceno artifact recorded

Source provenanceocrportal.hhs.gov

Source filing