TEXASAccidentalHealthcareHealthcareMisdeliveryBusiness Associate (HIPAA)Customer Data InvolvedPHIHealth (basic)Identity (basic)MediumResolved

OrthoTexas Physicians and Surgeons

bd_892c1cd749c141ed · schema v1 · pii pii-v1

Severity

Medium

Discovered

—

Filed

Nov 28, 2018

To disclose

—

Affected

2,172

Linked

2 filings

Confidence

68%

Full breach record for OrthoTexas Physicians and Surgeons →

OrthoTexas Physicians and Surgeons, PLLC reported to HHS on 2018-11-28 a Unauthorized Access/Disclosure affecting 2172 individuals. Breached information located on Paper/Films. A business associate mismatched letters and envelopes in a mailing intended for patients, resulting in access by unauthorized persons. The letters contained patients’ names and addresses.

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HIPAA clock✓ HHS notified

⚠ no discovery dateNo discovery date was extracted, so no notification clock can be evaluated.

⚠ No discovery dateThe OCR public portal omits the discovery date, so the 60-day notification clock cannot be evaluated from this source — only that the filing was submitted.

Incident timeline

Oct 5, 2018

Begins

Nov 28, 2018

Filed

This filing is one of 2 filings about the same incident.View merged incident

Linked disclosures

Why this link?

Regulatory filings (1) · sorted by filing gap

Montana State AGbd_3856a26d56b230302018-11-09 · +19dCandidate

Name: OrthoTexas Physicians and Surgeons
norm: orthotexas physicians and surgeons
Industry: Health Care Services

Name: OrthoTexas Physicians and Surgeons
norm: orthotexas physicians and surgeons
Industry: Health Care Services
Industry: Healthcaresource default

Discovered: Not extracted — the OCR public portal omits it
Breach occurred: Oct 5, 2018
Materiality determined: —
Notification sent: —
Affected individuals: 2,172nationwide
Data types: PHIHealth (basic)Identity (basic)
HHS breach type: Unauthorized access or disclosure
Where the data lived: Paper / films
Covered-entity type: Healthcare providerBusiness associate involved
Attack vector: Misconfiguration
Threat actor: Internal
Regulator citations: OCR obtained assurances that the CE implemented the corrective actions described above

During the incident: Modified its mass-mailing policies and procedures to stop including PHI in announcement letters to patients
Implemented new approval standards
Trained its workforce members on the modified policies and procedures
Provided breach notification to HHS, affected individuals, and the media
Changes made: Modified its mass-mailing policies and procedures to stop including PHI in announcement letters to patients
Implemented new approval standards
Trained its workforce members on the modified policies and procedures
Source: Quoted from the filing itself, not independently verified.

Compliance flags: HHS notified
Discovery-date grounding: no discovery dateNo discovery date was extracted, so no notification clock can be evaluated.
Clock breakdown: Statute Window Elapsed Threshold Status
HIPAA
Discovered: not extracted
→ Notified: not extracted
— regulatory submission HHS notified

Statute	Window	Elapsed	Threshold	Status
HIPAA	Discovered: not extracted → Notified: not extracted	—	regulatory submission	HHS notified

Status: No extraction artifact recorded for this disclosure.

Filing propagation · 2 filings · 2 states

View merged incident ↗

Montana State AGNov 9 · first

HHS OCR+19d · this page

Pattern: first filing Nov 9 (MT), last Nov 28 (TX) — a 19-day rolling notification. Rolling spreads often mean counsel is filing as thresholds trip per state. Why this link?

Evidence ladder

Leak-site claim

Attacker assertion only. Establishes: claim date, group, alleged victim.

Press / market report

Unlocks: incident narrative, operational impact. Still no compliance clock.

State AG / regulator filingThis record

Unlocks: discovery date, data types, affected count, compliance clock.

SEC 8-K / victim statement

Unlocks: materiality, stated response, full audit trail. Ceiling removed.

Source URL: https://ocrportal.hhs.gov/ocr/breach/breach_report.jsf
DisclosureLens renders the full SEC/HHS filing inline below from the originating regulator’s public record (§4.5 fair report privilege).
Filed at: Nov 28, 2018
Raw hash: 57f3adb28e3478be9aa5b012eed20fb2023d3eafcfef16c89860fe8e542712a5

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Linked disclosures

Regulatory filings (1) · sorted by filing gap

Reporting entityOrthoTexas Physicians and Surgeons

Victim entityOrthoTexas Physicians and Surgeons

IncidentMisconfiguration

Stated responseModified its mass-mailing policies and procedures to stop including PHI in announcement letters to patients

ComplianceHHS notified

Extraction provenanceno artifact recorded

Source provenanceocrportal.hhs.gov

Source filing