MASSACHUSETTSPhysicalHealthcareHealthcareTheftCustomer Data InvolvedIdentity (basic)Health (basic)Financial accountLowResolved

Baystate Family Dental Inc.

bd_79e92aefba5eb198 · schema v1 · pii pii-v1

Severity

Low

Discovered

—

Filed

May 4, 2018

To disclose

—

Affected

500

Linked

2 filings

Confidence

50%

Full breach record for Baystate Family Dental Inc. →

Baystate Family Dental, Inc. reported to HHS on 2018-05-04 a theft incident affecting 500 individuals. A former employee impermissibly accessed and stole 19 paper charts containing patient names, dates of birth, service dates, claims and payment information, diagnoses, lab results, and medications. The breached information was located on paper/films. In response, the entity filed a police report, offered identity protection services, and implemented enhanced security measures.

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HIPAA clock✓ HHS notified

⚠ no discovery dateNo discovery date was extracted, so no notification clock can be evaluated.

⚠ No discovery dateThe OCR public portal omits the discovery date, so the 60-day notification clock cannot be evaluated from this source — only that the filing was submitted.

Incident timeline — partial

? — ?

Breach window unknown

May 4, 2018

Filed

—

Corroborated · see linked filings

Compliance clocks stay unassessable until a regulatory filing lands. Dashed segments fill in automatically when corroboration arrives.

This filing is one of 2 about the same incident.View merged incident

Linked disclosures

Why this link?

Regulatory filings (1) · sorted by filing gap

Massachusetts State AGbd_96496af7b34902a42018-05-07 · +3dVerified

Name: Baystate Family Dental Inc.
norm: baystate family dental
Industry: Health Care Services

Name: Baystate Family Dental Inc.
norm: baystate family dental
Industry: Health Care Services
Industry: Healthcaresource default

Discovered: Not extracted — the OCR public portal omits it
Materiality determined: —
Notification sent: —
Affected individuals: 500nationwide
Data types: Identity (basic)Health (basic)Financial account
HHS breach type: Theft
Where the data lived: Paper / films
Covered-entity type: Healthcare provider
Attack vector: Unauthorized Access
Threat actor: Internal
Regulator citations: OCR opened an investigation of the covered entity (CE)The CE provided breach notification to HHS, affected individuals, and the media

During the incident: Immediately filed a police report
Conducted an audit of all the paper charts and identified 19 missing charts
Ensured that all passwords were disabled and changed
Changes made: Offered all affected individuals one free year of identity protection services
Hired an IT consultant who installed a new computer server with a new firewall
Upgraded physical security
Retrained staff
Completed a risk analysis and risk management plan
Implemented new security policies and procedures to ensure adequate safeguards for PHI
Source: Quoted from the filing itself, not independently verified.

Compliance flags: HHS notified
Discovery-date grounding: no discovery dateNo discovery date was extracted, so no notification clock can be evaluated.
Clock breakdown: Statute Window Elapsed Threshold Status
HIPAA
Discovered: not extracted
→ Notified: not extracted
— regulatory submission HHS notified

Statute	Window	Elapsed	Threshold	Status
HIPAA	Discovered: not extracted → Notified: not extracted	—	regulatory submission	HHS notified

Status: No extraction artifact recorded for this disclosure.

Filing propagation · 2 filings

View merged incident ↗

HHS OCRMay 4 · first · this page

Massachusetts State AG+3d

Evidence ladder

Leak-site claim

Attacker assertion only. Establishes: claim date, group, alleged victim.

Press / market report

Unlocks: incident narrative, operational impact. Still no compliance clock.

State AG / regulator filingThis record

Unlocks: discovery date, data types, affected count, compliance clock.

SEC 8-K / victim statement

Unlocks: materiality, stated response, full audit trail. Ceiling removed.

Source URL: https://ocrportal.hhs.gov/ocr/breach/breach_report.jsf
DisclosureLens renders the full SEC/HHS filing inline below from the originating regulator’s public record (§4.5 fair report privilege).
Filed at: May 4, 2018
Raw hash: e34a21de0f0a9dd010ce79d31c0ea49124aaa82aaa8631a534008f71418aa656

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Linked disclosures

Regulatory filings (1) · sorted by filing gap

Reporting entityBaystate Family Dental Inc.

Victim entityBaystate Family Dental Inc.

IncidentUnauthorized Access

Stated responseImmediately filed a police report

ComplianceHHS notified

Extraction provenanceno artifact recorded

Source provenanceocrportal.hhs.gov

Source filing