IOWAAccidentalHealthcareEducationHealthcareMisdeliveryCustomer Data InvolvedHealth (basic)Identity (basic)LowResolved

Thielen Student Health Center

bd_7495ea77e94c73a6 · schema v1 · pii pii-v1

Severity

Low

Discovered

Nov 5, 2018

Filed

Nov 30, 2018

To disclose

25 days

Affected

599

Confidence

97%

Full breach record for Thielen Student Health Center →

Thielen Student Health Center (Iowa) reported to HHS on 2018-11-30 an Unauthorized Access/Disclosure affecting 599 individuals. On November 5, 2018, a human coding error caused patient survey invitation emails to be sent to the wrong patients. Of 599 affected, 594 emails implicated FERPA rather than HIPAA; one ePHI email was successfully recalled, leaving 4 individuals with HIPAA-covered ePHI breached (names, appointment dates, physician names). No business associate was involved. Breached information was located in email.

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HIPAA clock✓ HHS report on time25 days discovery → filing

⚠ occurrence dateThe stored discovery date equals the breach OCCURRENCE date. Detection is normally later, so this OVERSTATES the delay — a 'late' verdict here may not be real.

Incident timeline

discovery → filing · 25 days

Nov 5, 2018

Begins

Nov 5, 2018

Discovered

Nov 30, 2018

Filed

vs. sector median

5 wks faster

Tracked as a single-filing incident — the only disclosure on record for this event so far.Confirmed599 affectedView incident

Name: Thielen Student Health Center
norm: thielen student health center
Industry: Health Care Services

Name: Thielen Student Health Center
norm: thielen student health center
Industry: Health Care Services
Industry: Healthcaresource defaultEducationllm

Discovered: Nov 5, 2018
Breach occurred: Nov 5, 2018
Undetected for: 0 daysoccurrence → discovery
Materiality determined: —
Notification sent: —
Affected individuals: 599nationwide
Data types: Health (basic)Identity (basic)
HHS breach type: Unauthorized access or disclosure
Where the data lived: Email
Covered-entity type: Healthcare provider
Attack vector: Unauthorized Access
Threat actor: Internal
Regulator citations: HHS OCR notified; written assurances provided regarding Privacy Rule policy revision and implementation
Initial access: insider_action

During the incident: Breach notification provided to affected individuals, media, and HHS
Revised patient survey emails to no longer contain ePHI
Retrained the employee responsible for the breach
Provided OCR with written assurances to revise and implement Privacy Rule policies and procedures
Changes made: Removed ePHI from patient survey email templates
Staff retraining on HIPAA Privacy Rule
Policy and procedure revision committed to OCR
Source: Quoted from the filing itself, not independently verified.

Time to disclose: 25 days(25 days from discovery to filing)
Compliance flags: HHS report on timeHHS notified
Discovery-date grounding: occurrence dateThe stored discovery date equals the breach OCCURRENCE date. Detection is normally later, so this OVERSTATES the delay — a 'late' verdict here may not be real.
Clock breakdown: Statute Window Elapsed Threshold Status
HIPAA
Discovered: Nov 5, 2018
→ Notified: not extracted
— 60 days HHS report on time
HIPAA
Discovered: Nov 5, 2018
→ Notified: not extracted
— regulatory submission HHS notified

Statute	Window	Elapsed	Threshold	Status
HIPAA	Discovered: Nov 5, 2018 → Notified: not extracted	—	60 days	HHS report on time
HIPAA	Discovered: Nov 5, 2018 → Notified: not extracted	—	regulatory submission	HHS notified

Status: No extraction artifact recorded for this disclosure.

Evidence ladder

Leak-site claim

Attacker assertion only. Establishes: claim date, group, alleged victim.

Press / market report

Unlocks: incident narrative, operational impact. Still no compliance clock.

State AG / regulator filingThis record

Unlocks: discovery date, data types, affected count, compliance clock.

SEC 8-K / victim statement

Unlocks: materiality, stated response, full audit trail. Ceiling removed.

Source URL: https://ocrportal.hhs.gov/ocr/breach/breach_report.jsf
DisclosureLens renders the full SEC/HHS filing inline below from the originating regulator’s public record (§4.5 fair report privilege).
Filed at: Nov 30, 2018
Raw hash: 6e577df5f1d8962577ac364287f2c23ee85c5cdef81f4d80ec1fdd6dfb5476e5

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Reporting entityThielen Student Health Center

Victim entityThielen Student Health Center

Incidentdiscovered Nov 5, 2018

Stated responseBreach notification provided to affected individuals, media, and HHS

ComplianceHHS report on time

Extraction provenanceno artifact recorded

Source provenanceocrportal.hhs.gov

Source filing