NEW JERSEYPhysicalHealthcareHealthcareLossCustomer Data InvolvedIdentity (basic)Government IDHealth (basic)MediumResolved

Summit Medical Associates

bd_58d41b225673d29a · schema v1 · pii pii-v1

Severity

Medium

Discovered

—

Filed

Nov 2, 2018

To disclose

—

Affected

525

Linked

2 filings

Confidence

98%

Full breach record for Summit Medical Associates →5 incidents on file

Summit Medical Group (NJ) reported to HHS OCR on 2018-11-02 a Loss affecting 525 individuals. A staff member misplaced and could not recover a handwritten notebook containing PHI for ~525 patients. The PHI included names, dates of birth, addresses, SSNs, telephone numbers, medical record numbers, health plan information, clinical information, and dates of services. The notebook was maintained outside the EHR system. Post-breach, the CE retrained staff, prohibited unofficial PHI records, and sanctioned the staff member. OCR obtained assurances of corrective actions.

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HIPAA clock✓ HHS notified

⚠ no discovery dateNo discovery date was extracted, so no notification clock can be evaluated.

⚠ No discovery dateThe OCR public portal omits the discovery date, so the 60-day notification clock cannot be evaluated from this source — only that the filing was submitted.

Incident timeline — partial

? — ?

Breach window unknown

Nov 2, 2018

Filed

—

Corroborated · see linked filings

Compliance clocks stay unassessable until a regulatory filing lands. Dashed segments fill in automatically when corroboration arrives.

This filing is one of 2 about the same incident.View merged incident

Linked disclosures

Why this link?

Regulatory filings (1) · sorted by filing gap

Massachusetts State AGbd_a28b4d569b08e65e2018-11-02Verified

Name: Summit Medical Associates
norm: summit medical associates
Industry: Health Care Services

Name: Summit Medical Associates
norm: summit medical associates
Industry: Health Care Services
Industry: Healthcaresource default

Discovered: Not extracted — the OCR public portal omits it
Materiality determined: —
Notification sent: —
Affected individuals: 525nationwide
Data types: Identity (basic)Government IDHealth (basic)
HHS breach type: Loss
Where the data lived: Paper / films
Covered-entity type: Healthcare provider
Attack vector: Unauthorized Access
Threat actor: Internal
Regulator citations: HHS OCR — breach notification submitted; OCR obtained assurances of corrective actions implemented
Initial access: insider_action

During the incident: Provided breach notification to HHS, affected individuals, and the media
Re-trained all staff on safeguarding PHI
Prohibited personal maintenance of patient information outside the EHR system unless approved by management
Sanctioned the staff member responsible
Reprimanded the staff member's manager
Changes made: Policy update prohibiting personal maintenance of PHI outside the EHR
Staff retraining on PHI safeguarding
Disciplinary action against responsible staff member and supervisor
Source: Quoted from the filing itself, not independently verified.

Compliance flags: HHS notified
Discovery-date grounding: no discovery dateNo discovery date was extracted, so no notification clock can be evaluated.
Clock breakdown: Statute Window Elapsed Threshold Status
HIPAA
Discovered: not extracted
→ Notified: not extracted
— regulatory submission HHS notified

Statute	Window	Elapsed	Threshold	Status
HIPAA	Discovered: not extracted → Notified: not extracted	—	regulatory submission	HHS notified

Status: No extraction artifact recorded for this disclosure.

Filing propagation · 2 filings · 2 states

View merged incident ↗

Massachusetts State AGNov 2 · first

HHS OCRNov 2 · first · this page

Evidence ladder

Leak-site claim

Attacker assertion only. Establishes: claim date, group, alleged victim.

Press / market report

Unlocks: incident narrative, operational impact. Still no compliance clock.

State AG / regulator filingThis record

Unlocks: discovery date, data types, affected count, compliance clock.

SEC 8-K / victim statement

Unlocks: materiality, stated response, full audit trail. Ceiling removed.

Source URL: https://ocrportal.hhs.gov/ocr/breach/breach_report.jsf
DisclosureLens renders the full SEC/HHS filing inline below from the originating regulator’s public record (§4.5 fair report privilege).
Filed at: Nov 2, 2018
Raw hash: f036b6410958ce368f1f1078ceaa4159e5851d839ef71fc3ba29719da67b53f0

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Linked disclosures

Regulatory filings (1) · sorted by filing gap

Reporting entitySummit Medical Associates

Victim entitySummit Medical Associates

IncidentUnauthorized Access

Stated responseProvided breach notification to HHS, affected individuals, and the media

ComplianceHHS notified

Extraction provenanceno artifact recorded

Source provenanceocrportal.hhs.gov

Source filing