WEST VIRGINIAPhysicalHealthcareHealthcareTheftCustomer Data InvolvedHealth (basic)Identity (basic)MediumResolved

Coplin Health Systems

bd_4839f077aa09f63a · schema v1 · pii pii-v1

Severity

Medium

Discovered

Dec 29, 2017

Filed

Dec 29, 2017

To disclose

—

Affected

43,000

Confidence

97%

Full breach record for Coplin Health Systems →2 incidents on file

Coplin Health Systems (WV) reported to HHS OCR on 2017-12-29 the theft of a password-protected but unencrypted laptop issued to a part-time employee, stolen from his vehicle. The laptop was used to access the CE's EHR and email systems. The CE could not rule out that PHI from prior users remained on the device. Approximately 43,000 individuals were affected. Credentials were immediately revoked, systems monitored, and all remaining laptops encrypted or decommissioned. A mobile device management solution was also implemented.

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HIPAA clock✓ HHS report on time

⚠ filing dateThe stored discovery date equals the regulator filing date, so no genuine detection date was captured.

Incident timeline

discovery → filing · ≤1 day / 0 days

Dec 29, 2017

Discovered

Dec 29, 2017

Filed

Tracked as a single-filing incident — the only disclosure on record for this event so far.Confirmed43,000 affectedView incident

Name: Coplin Health Systems
norm: coplin health
Industry: Health Care Services

Name: Coplin Health Systems
norm: coplin health
Industry: Health Care Services
Industry: Healthcaresource default

Discovered: Dec 29, 2017
Materiality determined: —
Notification sent: —
Affected individuals: 43,000nationwide
Data types: Health (basic)Identity (basic)
HHS breach type: Theft
Where the data lived: Laptop
Covered-entity type: Healthcare provider
Attack vector: Unauthorized Access
MITRE ATT&CK: T1052 Exfiltration Over Physical Medium
Threat actor: External
Regulator citations: OCR obtained copy of the CE's current risk assessmentOCR obtained CE's breach notification to affected individualsOCR obtained copies of HIPAA policies and proceduresOCR obtained assurances that corrective actions were implemented

During the incident: Employee immediately notified law enforcement
CE immediately notified IT department of the theft
CE cancelled the employee's credentials to IT systems including EHR
IT department monitored systems for unauthorized access
CE counseled employee on laptop security policies and procedures
CE ensured all laptops in inventory were encrypted or removed from active service
CE began implementing mobile device management (MDM) solution for remote wipe capability
Changes made: Encryption enforced on all CE-issued laptops
MDM solution deployed to allow remote wiping of lost or stolen devices
Risk assessment reviewed and updated
Source: Quoted from the filing itself, not independently verified.

Compliance flags: HHS report on timeHHS notified
Discovery-date grounding: filing dateThe stored discovery date equals the regulator filing date, so no genuine detection date was captured.
Clock breakdown: Statute Window Elapsed Threshold Status
HIPAA
Discovered: Dec 29, 2017
→ Notified: not extracted
— 60 days HHS report on time
HIPAA
Discovered: Dec 29, 2017
→ Notified: not extracted
— regulatory submission HHS notified

Statute	Window	Elapsed	Threshold	Status
HIPAA	Discovered: Dec 29, 2017 → Notified: not extracted	—	60 days	HHS report on time
HIPAA	Discovered: Dec 29, 2017 → Notified: not extracted	—	regulatory submission	HHS notified

Status: No extraction artifact recorded for this disclosure.

Evidence ladder

Leak-site claim

Attacker assertion only. Establishes: claim date, group, alleged victim.

Press / market report

Unlocks: incident narrative, operational impact. Still no compliance clock.

State AG / regulator filingThis record

Unlocks: discovery date, data types, affected count, compliance clock.

SEC 8-K / victim statement

Unlocks: materiality, stated response, full audit trail. Ceiling removed.

Source URL: https://ocrportal.hhs.gov/ocr/breach/breach_report.jsf
DisclosureLens renders the full SEC/HHS filing inline below from the originating regulator’s public record (§4.5 fair report privilege).
Filed at: Dec 29, 2017
Raw hash: 2d215439d34328773d5e55ac4d545ace28ed6d21fd64f82beb474ac66df94d04

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Reporting entityCoplin Health Systems

Victim entityCoplin Health Systems

Incidentdiscovered Dec 29, 2017

Stated responseEmployee immediately notified law enforcement

ComplianceHHS report on time

Extraction provenanceno artifact recorded

Source provenanceocrportal.hhs.gov

Source filing