WASHINGTONAccidentalHealthcareGovernmentHealthcareMisdeliveryCustomer Data InvolvedHealth (basic)Identity (basic)Government IDMediumResolved

Washington State Department of Social and Health Services

bd_0ab793b50b7e5015 · schema v1 · pii pii-v1

Severity

Medium

Discovered

Sep 20, 2017

Filed

Nov 16, 2017

To disclose

8 weeks

Affected

515

Confidence

98%

Full breach record for Washington State Department of Social and Health Services →5 incidents on file

Washington State Department of Social and Health Services reported to HHS on 2017-11-16 an Unauthorized Access/Disclosure affecting 515 individuals. On September 20, 2017, a Western State Hospital staff member misdirected an email containing a spreadsheet to a private email address. The spreadsheet contained patient names, hospital admission dates, medical record numbers, birthdates, and diagnoses. The recipient deleted the email and attachment. OCR's investigation led to new access-restriction procedures, a risk analysis, and workforce retraining.

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HIPAA clock✓ HHS report on time8 weeks discovery → filing

⚠ unattributedNo provenance was recorded for this discovery date and it matches no other date on the record. It may be correct, but it is not independently grounded.

Incident timeline

discovery → filing · 8 weeks / 57 days

Sep 20, 2017

Discovered

Nov 16, 2017

Filed

vs. sector median

1 wks faster

Tracked as a single-filing incident — the only disclosure on record for this event so far.Confirmed515 affectedView incident

Name: Washington State Department of Social and Health Services
norm: washington state department of social and health
Industry: Health Care Services

Name: Washington State Department of Social and Health Services
norm: washington state department of social and health
Industry: Health Care Services
Industry: Healthcaresource defaultGovernmentllm

Discovered: Sep 20, 2017
Materiality determined: —
Notification sent: —
Affected individuals: 515nationwide
Data types: Health (basic)Identity (basic)Government ID
HHS breach type: Unauthorized access or disclosure
Where the data lived: Email
Covered-entity type: Healthcare provider
Attack vector: Unauthorized Access
Threat actor: Internal
Regulator citations: HHS OCR investigation resulted in CE implementing new procedures, risk analysis, and workforce retraining.
Initial access: insider_action

During the incident: Contacted recipient of misdirected email and ensured email and attachment were deleted.
Implemented new procedures to further restrict access to patient information.
Performed a risk analysis.
Retrained workforce members.
Changes made: New access restriction procedures for patient information at Western State Hospital.
Risk analysis conducted.
Workforce retraining completed.
Source: Quoted from the filing itself, not independently verified.

Time to disclose: 8 weeks(57 days from discovery to filing)
Compliance flags: HHS report on timeHHS notified
Discovery-date grounding: unattributedNo provenance was recorded for this discovery date and it matches no other date on the record. It may be correct, but it is not independently grounded.
Clock breakdown: Statute Window Elapsed Threshold Status
HIPAA
Discovered: Sep 20, 2017
→ Notified: not extracted
— 60 days HHS report on time
HIPAA
Discovered: Sep 20, 2017
→ Notified: not extracted
— regulatory submission HHS notified

Statute	Window	Elapsed	Threshold	Status
HIPAA	Discovered: Sep 20, 2017 → Notified: not extracted	—	60 days	HHS report on time
HIPAA	Discovered: Sep 20, 2017 → Notified: not extracted	—	regulatory submission	HHS notified

Status: No extraction artifact recorded for this disclosure.

Evidence ladder

Leak-site claim

Attacker assertion only. Establishes: claim date, group, alleged victim.

Press / market report

Unlocks: incident narrative, operational impact. Still no compliance clock.

State AG / regulator filingThis record

Unlocks: discovery date, data types, affected count, compliance clock.

SEC 8-K / victim statement

Unlocks: materiality, stated response, full audit trail. Ceiling removed.

Source URL: https://ocrportal.hhs.gov/ocr/breach/breach_report.jsf
DisclosureLens renders the full SEC/HHS filing inline below from the originating regulator’s public record (§4.5 fair report privilege).
Filed at: Nov 16, 2017
Raw hash: 01e7cd8a0c249797ccafcd90ccd3fdc238b145928eaf28cce805780d0156b8fc

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Reporting entityWashington State Department of Social and Health Services

Victim entityWashington State Department of Social and Health Services

Incidentdiscovered Sep 20, 2017

Stated responseContacted recipient of misdirected email and ensured email and attachment were deleted.

ComplianceHHS report on time

Extraction provenanceno artifact recorded

Source provenanceocrportal.hhs.gov

Source filing