DISTRICT OF COLUMBIAAccidentalHealthcareGovernmentHealthcareMisdeliveryBusiness Associate (HIPAA)Customer Data InvolvedHealth (basic)Identity (basic)MediumResolved

Veterans Health Administration

bd_d1624483c59e53a5 · schema v1 · pii pii-v1

Severity

Medium

Discovered

—

Filed

Nov 6, 2018

To disclose

—

Affected

19,254

Confidence

98%

Full breach record for Veterans Health Administration →6 incidents on file

Veterans Health Administration (VHA) reported to HHS on 2018-11-06 an Unauthorized Access/Disclosure affecting 19,254 individuals. On August 8 and September 4, 2018, business associate Xerox Corporation erroneously printed appointment reminder cards for patients that were mailed to another patient, exposing demographic and clinical information. The BA implemented additional controls including joint CE/BA template review and a match alert notification. OCR reviewed the BA agreement, notification letters, and security measures, and obtained assurances of corrective action.

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HIPAA clock✓ HHS notified

⚠ no discovery dateNo discovery date was extracted, so no notification clock can be evaluated.

⚠ No discovery dateThe OCR public portal omits the discovery date, so the 60-day notification clock cannot be evaluated from this source — only that the filing was submitted.

Incident timeline

Aug 8, 2018

Begins

Nov 6, 2018

Filed

Tracked as a single-filing incident — the only disclosure on record for this event so far.Confirmed19,254 affectedView incident

Name: Veterans Health Administration
norm: veterans health administration
Domain: va.gov
Industry: Health Care Services

Name: Veterans Health Administration
norm: veterans health administration
Domain: va.gov
Industry: Health Care Services
Industry: Healthcaresource defaultGovernmentllm

Discovered: Not extracted — the OCR public portal omits it
Breach occurred: Aug 8, 2018 – Sep 4, 2018
Materiality determined: —
Notification sent: —
Affected individuals: 19,254nationwide
Data types: Health (basic)Identity (basic)
HHS breach type: Unauthorized access or disclosure
Where the data lived: Paper / films
Covered-entity type: Healthcare providerBusiness associate involved
Attack vector: Unauthorized Access
Threat actor: Partner
Regulator citations: OCR reviewed BA agreementOCR reviewed individual breach notification letterOCR reviewed security measures implementedOCR obtained assurances of corrective action implementation
Third party: via Xerox Corporation

During the incident: Breach notification sent to HHS
Breach notification sent to affected individuals
Media notification provided
Changes made: Joint BA and CE review of templates and programming prior to printing
Match alert notification process implemented
OCR reviewed BA agreement, individual breach notification letter, and security measures
CE implemented corrective actions confirmed by OCR
Source: Quoted from the filing itself, not independently verified.

Compliance flags: HHS notified
Discovery-date grounding: no discovery dateNo discovery date was extracted, so no notification clock can be evaluated.
Clock breakdown: Statute Window Elapsed Threshold Status
HIPAA
Discovered: not extracted
→ Notified: not extracted
— regulatory submission HHS notified

Statute	Window	Elapsed	Threshold	Status
HIPAA	Discovered: not extracted → Notified: not extracted	—	regulatory submission	HHS notified

Status: No extraction artifact recorded for this disclosure.

Evidence ladder

Leak-site claim

Attacker assertion only. Establishes: claim date, group, alleged victim.

Press / market report

Unlocks: incident narrative, operational impact. Still no compliance clock.

State AG / regulator filingThis record

Unlocks: discovery date, data types, affected count, compliance clock.

SEC 8-K / victim statement

Unlocks: materiality, stated response, full audit trail. Ceiling removed.

Source URL: https://ocrportal.hhs.gov/ocr/breach/breach_report.jsf
DisclosureLens renders the full SEC/HHS filing inline below from the originating regulator’s public record (§4.5 fair report privilege).
Filed at: Nov 6, 2018
Raw hash: 4b37170e66fd48ec73b25c0cc6b645eee162cc65d33f80a41fb2d4328a2d0768

AI-assisted summary above. The structured extract on this page was generated from the document below. Inspect the source to verify or correct any field.

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Reporting entityVeterans Health Administration

Victim entityVeterans Health Administration

IncidentUnauthorized Access

Stated responseBreach notification sent to HHS

ComplianceHHS notified

Extraction provenanceno artifact recorded

Source provenanceocrportal.hhs.gov

Source filing